The 144th annual convention of the Diocese of Southern Ohio will be held November 3 at the Procter Center from 9 a.m. to 5 p.m. Here is the important information you need to know to prepare for the convention.

REGISTRATION

There is no cost to attend convention, but pre-registration is required for anyone wishing to attend. Online pre-registration will remain open until October 1. Anyone not registered by the October 1 deadline will need to register the day of the event. (Pro tip: Avoid long lines, pre-register by the deadline!)

CERTIFY YOUR LAY DELEGATES

Congregations are canonically required (see Canon III, Section 5) to certify the election of their Lay Delegates as soon as possible after they have been chosen at your annual meeting. This information is now reported on the Annual Reporting Form. If your congregation has not yet reported your election, you can submit the Annual Reporting Form on the diocesan website, diosohio.org. If your lay delegates have changed since they were reported, you must complete a Change of Delegate form, which can be found at dsoconvention.org.

RESOLUTIONS

Proposed resolutions can be submitted at dsoconvention.org and must be received by Sept. 19. Those submitting resolutions are expected to attend (or have a representative present) at all pre-convention hearings. Contact resolutions committee chair Jim Heathcote at 937.446.2108 or jheathcote@earthlink.net with questions.

NOMINATIONS

There are several elected positions for which we seek nominees. Please consider submitting your name for one of the positions to be elected at the 144th Convention. A list and description of the positions is available at our convention website dsoconvention.org. A reminder: The deadline for nominations that will be posted online prior to the preconvention meetings is September 28. Nominations received thereafter will be posted online weekly. No nominations will be accepted after October 31. Direct any questions to Jon B. Boss at jbboss@fuse.net or 513.761.2630.

PRE-CONVENTION MEETING

Convention delegates are strongly encouraged to attend the diocesan-wide pre-convention meeting in order to make informed decisions when voting at convention. Mark your calendar now for Tuesday, October 16 at 7 p.m. See more information about this meeting here. 

PLEASE NOTE: All previously communicated pre-convention meeting dates have been CANCELLED. This is the only meeting date that will be held. If you can’t make the meeting, the videoconference will be recorded so that it may be viewed at a later time.

NECROLOGY

The necrology is a list of people from each congregation that have died since the last convention. Submit these names to Sherri Martin at smartin@diosohio.org by Oct 31. If you have questions, contact Sherri at 800.582.1712 ext. 105.

EXHIBITOR INFORMATION

Part marketplace, part ministry fair, the exhibits are one of the best parts of convention! Consider sharing your ministry in an exhibit at the convention. The cost for an exhibit is $25 per table, with an additional $25 if you require electricity. (Plan to bring your own power strips and extension cords.) Registration ends October 1 or when all spots have been filled. Register at dsoconvention.org.

ACCOMMODATIONS

As a courtesy and for convenience for those who want to come to Procter Center the evening before convention, (Friday, November 2) the diocese is holding a limited number of rooms at Procter Center and at nearby hotels. All rooms are on hold until Tuesday, October 2. Any rooms not reserved by that date will be released for general sale at prevailing market rates.

Procter Center

To book a room at the Procter Center, contact Robin Kimbler, Guest Services Manager, at 740.206.2036.

Conference Center Rooms (11 rooms available)

  • Individual registrations ONLY on a first come, first served basis
  • Churches MAY NOT register their entire delegation in the Conference Center rooms
  • $80 per person per night for single occupancy
  • $50 per person per night for double occupancy

Cabins (5 cabins available)

  • $500 per cabin
  • Occupancy up to 12 people per cabin
  • Churches MAY register their entire delegation for a cabin

Hotel accommodations

A list of nearby hotels with rooms held can be found on the convention website, dsoconvention.org. To reserve a room at any of the hotels, please call the hotel phone number, ask for reservations, and identify yourself as a member of Diocese of Southern Ohio group. All charges are your responsibility; the rooms are only on hold and must be secured with your personal credit card for completing the reservation. The maximum number of hotel rooms each hotel is holding is 25 and reservations are on a first come, first served basis.

CHECK-IN

Early check-in will be available Friday evening from 4:30 to 6:30 p.m. for anyone planning to attend the optional pre-convention dinner and party at Procter. On the morning of convention, early check-in and late registration will be available beginning at 7 a.m.

MEALS

A continental breakfast will be provided at Procter Center before convention begins. Box lunches are available for purchase for $25 with your convention registration. If you register for a lunch, a meal token will be provided. If you do not pre-register for a lunch, you will be responsible for bringing your own. NO EXTRA MEALS WILL BE AVAILABLE AT PROCTER THE DAY OF THE CONVENTION.

PARKING

Parking at the Procter Center will be at a premium. Please plan to carpool with other members of your delegation if at all possible.

Important dates and deadlines

SEPTEMBER
19 Deadline for resolutions
28 Deadline for nominations (to be posted online prior to pre-convention meetings)

OCTOBER
1 Pre-registration closes
2 Deadline for accommodations
15 Deadline for Commission/ Committee/Task Force annual reports
16 Diocesan-wide Pre-convention meeting, 7 p.m.
31 Absolute deadline for all nominations
31 Necrology deadline

NOVEMBER
2 Early check-in and late registration, 4:30 to 6:30 p.m.
Pre-convention dinner and party (optional) 6:30 to 10 p.m.
3 Onsite check-in and late registration opens at 7 a.m.