The 145th annual convention of the Diocese of Southern Ohio will be held November 15-16 at the Roberts Centre in Wilmington, OH. Important information you need to know to prepare for the convention:

PRE-CONVENTION HEARINGS

Convention delegates are strongly encouraged to attend the pre-convention hearing in order to make informed decisions when voting at convention. As we did last year, all four pre-convention hearings will be held simultaneously via livestream on Tuesday, October 8, at 7 p.m. Delegates and clergy can attend at one of four interactive viewing sites throughout the diocese.

Cincinnati area: Christ Church, Glendale

Columbus area: All Saints, New Albany

Dayton area: St. Paul’s, Oakwood

Eastern area: Good Shepherd, Athens

REGISTRATION

Registration is now open online at dsoconvention.org. There is no cost to attend the convention, but pre-registration is required for anyone wishing to attend either the business sessions on Friday or Eucharist and formation workshops on Saturday.

Registration will remain open until November 1 at 5 p.m. Anyone not registered by the November 1 deadline will need to register the day of the event. (Hint: avoid delays by registering by the deadline!)

CERTIFY YOUR LAY DELEGATES

Congregations are canonically required (see Canon III, Section 5) to certify the election of their Lay Delegates as soon as possible after they have been chosen at your annual meeting. This information is now reported on the Annual Reporting Form. If your congregation has not yet reported your election, you can submit the Annual Reporting Form on the diocesan website, diosohio.org. If your lay delegates have changed since they were reported, you must complete a Change of Delegate form, which can be found at dsoconvention.org.

New this year: Congregations that have not reported or have a change in their delegates will be unable to register for convention until these requirements are fulfilled.

IMPORTANT DATES/DEADLINES

October 1 (45 days prior)
• Deadline for proposed resolutions
Nominations for office requested

October 8 (38 days prior)
• Pre-convention hearing live streamed to four interactive viewing locations, 7 p.m.

October 31 (15 days prior)
• Deadline for Commission/Committee/Task Force annual reports

November 1 (14 days prior)
Registration closes at 5 p.m.

November 12 (3 days prior)
• Deadline for late nominations. No nominations will be accepted from the floor.
• Necrology deadline

RESOLUTIONS

Proposed resolutions can be submitted at dsoconvention.org and must be received by October 1. Those submitting resolutions are expected to attend (or have a representative present) at the pre-convention hearing on October 8. Contact resolutions committee chair Jim Heathcote at 937.446.2108 or jheathcote@earthlink.net with questions.

NOMINATIONS

There are several elected positions for which we seek nominees. Please consider submitting your name for one of the positions to be elected at the 145th Convention. The nominating form can be found on our convention website, dsoconvention.org.

The deadline for nominations that will be posted online prior to the pre-convention hearings is October 1. Nominations received thereafter will be posted online weekly. No nominations will be accepted after November 12. Direct any questions to Jon B. Boss at jbboss@fuse.net or 513.761.2630.

AGENDA

Exhibits open at 9 a.m. on Friday, Nov. 15. Check-in and onsite registration will begin Friday at 9 a.m. A nominee forum and Morning Prayer will be held before the convention is called to order at 12 p.m. The business of the convention will be completed on Friday and a reception and banquet will be held at the Roberts Centre following the close of business Friday evening.

The convention Eucharist will be held at 9 a.m. on Saturday, Nov. 16, followed by a keynote address by the Rev. Tom Brackett, Manager for Church Planting and Redevelopment on the Presiding Bishop’s staff. The remainder of the day will be filled with workshops and discussions around “Repairing the Breach,” one of the four quadrants of our journey toward Becoming Beloved Community. All are welcome and encouraged to attend the events on Saturday.

ACCOMODATIONS

Holiday Inn at the Roberts Centre
$124 – Group rate reservations received until Oct. 24
123 Gano Road, Wilmington, OH 45177
Group Name: Diocese of Southern Ohio
937-283-3200

Hampton Inn & Suites
$124 – Group rate reservations received until Oct. 15
201 Holiday Drive, Wilmington, OH 45177
Group Name: DSO
937-382-4400

Holiday Inn Express
$124 – Group rate reservations received until Oct. 15
155 Holiday Drive, Wilmington, OH 45177
Group Name: DSO
937-382-5858

Procter Center
To book a room at the Procter Center, contact Robin Kimbler, Guest Services Manager, at 740.206.2036. Procter is about a 30-minute drive from the Roberts Centre. Reservations will be accepted until rooms are filled.
$80 per person per night for single occupancy
$50 per person per night for double occupancy

NECROLOGY

The necrology is a list of people from each congregation that have died since the last convention. Submit these names to Sherri Martin at smartin@diosohio.org by Nov. 12. If you have questions, contact Sherri at 800.582.1712 ext. 105.

MEALS

Meal packages for both days are available for purchase with your registration, or you may bring your own.

CHILDCARE

Limited childcare will be available for those who cannot make alternate arrangements.

EXHIBITOR INFORMATION

Part marketplace, part ministry fair, the exhibits are one of the best parts of convention! The cost for an exhibit is $25 per table, with an additional $25 if you require electricity. (Plan to bring your own power strips and extension cords.) Register at dsoconvention.org.

NEW THIS YEAR: Liturgical 'Swap Meet'
Do you have gently used vestments and altar linens collecting dust in the closet? Do you need new purple altar linens and just don’t have money in the budget? Could your church use another chalice? Good news – we will be hosting our first-ever “liturgical swap meet” in the exhibit hall!

Bring your surplus linens, robes, vestments and other small appointments to the designated area in the exhibit hall, where they just may find a new home. Items from some closed congregations will also be available. Come with a list of your needs, and don’t forget your measurements!

Please note: No furniture or other large items will be accepted due to space limitations. Churches will be responsible for picking up any items not claimed. Watch for more information in Connections.